| Open | Restricted | In confidence | Strictly in confidence | |
|---|---|---|---|---|
| Local storage on Mac, PC or other storage media | ||||
| Private owned PC / MAC / tablet etc. | • (1) | |||
| PC / MAC from OUAS | • (1) | • (1) | ||
| Memory stick/external HDD | • | |||
| Laptop from OUAS - encrypted | • | • | • (2) (3) | |
| Memory stick/external HDD - encrypted | • | • | • (2) (3) | |
| Dictaphone (physical) | • | • | ||
| Private email (gmail, hotmail etc) | • | |||
| Email (with OUAS account) | • | • | ||
| Filesender | • | • | • (6) | |
| Storage services | ||||
| Private cloud service (dropbox, google drive etc) | • | |||
| Home share («N:-disk») | • | • | ||
| groupshare (for section or research group - «K:-disk») | • | • | ||
| Microsoft 365 with OUAS account (Onedrive, Teams, sharepoint, etc) | • | • | ||
| TSD | • | • | • | • |
| Educloud | • | • | • | |
| Administrative services | ||||
| Public 360 | • | • | • | |
| SAP | • | • | • | |
| FS | • | • | • | |
| Publishing services | ||||
| Vortex (www.hiof.no) | • | • | ||
| TP | • | • | ||
| Panopto | • | • | ||
| Blogg (https://blogg.hiof.no) | • | |||
| Other services | ||||
| Request Tracker (RT) | • | • | ||
| Canvas | • | • | ||
| Inspera | • | • | ||
| Mentimeter (with OUAS-account) | • | • | ||
| Autotekst | • | • | ||
| Data collection services | ||||
| Nettskjema (including Dictaphone app) | • | • | • (4) | • (4) |
| Secure Digital Forms (https://skjema.hiof.no/hiof ) | • | • | • | |
| Digital lectures and meetings | ||||
| Zoom | • | • | • (5) | |
| Teams | • | • | ||
| Artificial Intelligence (AI) | ||||
| GPT-UiO | • | • | ||
| Microsoft Copilot with Bing | • | |||
| Google NotebookLM | ||||
| Google Gemini | ||||
| Scopus AI (literature search) | ||||
| Storage of physical data (documents in paper format, etc) | ||||
| Stored in office | • | |||
| Stored in office - locked in a desk | • | • | ||
| Stored in safe approved by OUAS | • | • | • | |
Notes
- It is generally not recommended to store documents on local disk.
- Red data can be stored on a laptop with a fully encrypted disk, an encrypted memory stick or an encrypted external hard drive. Contact IT Support (IT-vakt) for guidance.
- Ensure that red data is not downloaded or retrieved to the home area, laptops without encrypted disk, or other storage locations that cannot store red data.
- Nettskjema has support for collecting information and transmitting directly to TSD, which is approved for storing red and black data.