In the event of a death on or off Campus

1. Notification

Alert the emergency services:

• Call:
  • Ambulance: 113
  • Police: 112
• Provide information about:
  • Who you are
  • What has happened
  • Where it happened

If it is safe for you to do so, begin first aid. If possible, put 113 on speakerphone so you can provide first aid while receiving instructions from the emergency operator.

How to provide first aid

Notification to HiØ’s Security and Emergency Response Phone (Securitas)

After contacting the emergency services, call – or ask someone else to call – HiØ’s Security and Emergency Response Phone at 22 88 14 53 and provide information about the incident.

The security company will ensure that the relevant personnel at the university college are notified.

Notification to the Crisis Management Team

HiØ’s security and emergency response service will notify the Crisis Management Team about the incident.

Security and Emergency Response Provider

(Securitas)

Further Internal Notification

Ensure that the local manager and other relevant parties are notified.

Crisis Management Team

HiØ Crisis Team

Notification of Next of Kin

This is handled by the police.

The police are responsible for releasing the deceased person’s name and other information after the next of kin have been notified.

Notification to the Ministry of Education and Research

Assess whether the incident should be reported to the Ministry of Education and Research (KD).

Notification to the Norwegian Labour Inspection Authority in the Event of a Fatal Occupational Accident

Notify the Norwegian Labour Inspection Authority by phone at 73 19 97 00 as soon as possible (08:00–15:45).

Then confirm the notification in writing by submitting the relevant notification form to the Norwegian Labour Inspection Authority.

The safety representative must receive a copy of the notification form.

2. Securing the Scene

• Secure the scene and prevent unauthorized persons from entering until the emergency services or HiØ’s emergency response personnel arrive.
• Ensure that no one enters the scene until permission has been given by the police.

• When HiØ’s emergency response personnel arrive, they must cordon off the area where the death occurred until the emergency services arrive.
• Ensure that no one enters the scene until permission has been given by the police.

HiØ’s Emergency Response Personnel

3. Follow-up of the Incident

The Crisis Management Team follows up on the incident in accordance with the emergency preparedness plan, in cooperation with the emergency services and the municipality’s crisis team.

Crisis Management Team

HiØ Crisis Team

• Appoint a contact person for the next of kin.
• Clarify with the next of kin what information may be disclosed.
• Prepare to receive the next of kin.

• Prepare a press release and plan how to handle media enquiries.
• Prepare information for employees and/or students.

• Assess the need for immediate support measures for those affected by the incident.
• Consider contacting the municipality’s psychosocial crisis team.

Crisis Management Team

HR Section

The deceased person’s faculty

4. Information

• Inform employees and students in the affected unit about the death, as well as the placement/internship site where applicable.
• Inform colleagues who are absent.

5. Follow-up

• Follow-up of affected employees and students
• Debriefing of employees and/or students affected by the incident
• Offer further follow-up and support

Faculty of those affected

Student Support Section

HR Section

Occupational Health Service

SiØ

Immediate Manager, if necessary in cooperation with the Crisis Management Team

Practical Arrangements – Memorial Service

Information about the memorial service and funeral should be provided to:

• Facilities staff
• Service Centre
• Head of the HR Section
• Head of Communications
• Head of the Student Support Section

Immediate Manager

Practical Arrangements – Funeral, Memorial Service, Flag Display and Clearing the Office

Practical arrangements for:

• Attendance at the funeral (representation from HiØ)
• Condolences/flowers for the next of kin

Immediate Manager

Practical Arrangements – Funeral, Memorial Service, Flag Display and Clearing the Office

7. Post-Incident Follow-up

• Reporting and decisions relating to insurance, pensions and occupational injuries
• Final settlement

HR Section

Payroll Section

• Deletion of data
• Termination of physical and digital access
• Clearing the office and personal storage area (in consultation with the next of kin)

IT User Services Section

Practical Arrangements